(to be cont)
Wednesday, December 7, 2022
How To Apply Master Programme Part (2) - Interview & HLP Meeting
When your application is accepted by HLP, you have to prepare for the interview.
(It used to be online zoom meeting due to Covid Pandemic)
GUIDE on how to prepare documentations for interview:-
Log in eHLP and click REKOD PERKHIDMATAN
Log in eHLP and click REKOD PERKHIDMATAN
Print out all the forms at the section Dokumen (red arrow)
These are the documents stated in eHLP and MUST be ready:-
1. Borang Permohonan
This is printed version of your HLP application, total 5 pages (page 1 is shown below)
2. Penyokong Pertama
Your personal detail is prefilled in the form.
3. Penyokong Kedua
The form is almost similar as previous one, merely the title changed to "Kedua".
Make sure the letter is sealed in the official envelope "Urusan Seri Paduka Baginda" after written by the referee. Both surat penyokong pertama and pernyokong kedua need to be put in separated envelope.
4. Pemakluman Temuduga
a) Borang Permohonan Program Kepakaran Sarjana Perubatan Tawaran B
(as mentioned above)
b) Laporan Penyokong Pertama Dan Kedua
(as mentioned above)
c) Kenyataan Perkhidmatan yang dikemaskini dan disahkan
You can retrieve a photocopy of your service book from administration office.
Normally it takes 1 week for the officer in-charge to print and certify. So, get ready earlier.
d) Surat Pengesahan Jawatan daripada Suruhanjaya Perkhidmatan Awam (SPA)
Should you received this letter when you have completed housemanship.
Or you can ask for a certified photocopy from administration office.
e) Sijil Pendaftaran Penuh dengan MPM
f) Laporan SKT 3 tahun yang terkini atau seperti yang dinyatakan
Again, you need to retrieve a photocopy of the report from administration office.
g) Dokumen sokongan yang lain (kad pengenalan, sijil SPM, sijil-sijil dan transkrip)
In Short,
You have to prepare 3 FILES for interview:-
i) Portfolio / Personal Profile
ii) Curriculum Vitae (in my opinion, you can prepare one copy for each interviewer)
iii) Logbook
MY PORTFOLIO
Please note that this is my personal preference.
The following is my personal profile according to the Index I created.
1. SALINAN SURAT TAWARAN
-Surat Temuduga Bagi Mengikuti Kursus Sarjana Perubatan (emel daripada Universiti)
-Slip Saringan Kelayakan HLP (muat turun dari sistem eHLP)
-Borang Permohonan (muat turun dari sistem eHLP)
-Salinan Kad Pengenalan
2. REKOD PERKHIDMATAN
-Buku Perkhidmatan Kerajaan (yang dikemaskini dan disahkan)
-Surat Pengesahan Dalam Perkhidmatan
-Sijil Pendaftaran Penuh
-Sijil Pendaftaran Sementara
-Surat Kenaikan Pangkat Pegawai Perubatan Gred UDXX Ke Gred UDXX
-Surat Clinical Privilege Certification (jika ada)
-Sijil Anugerah Perkhidmatan Cemerlang (jika ada)
3. SALINAN SIJIL AKADEMIK
-Sijil Ijazah MD / MBBS / MBBC dan Transkrip
-Sijil Kelulusan STPM / Matrikulasi / A-Level / Diplomma
-Sijil Kelulusan SPM
4. SALINAN SIJIL PENCAPAIAN
-Salinan Keputusan Medex (jika ada)
-Sijil MRCS / MRCP / MRCOG ... (jika ada)
-Sijil ATLS / BLS (jika ada)
-Sijil Good Clinical Practice (jika ada)
5. REKOD PENYAMPAIAN POSTER / LISAN / PUBLIKASI
6. SALINAN SIJIL KURSUS
7. RINGKASAN LAPORAN PRESTASI TAHUNAN
-Salinan laporan SKT (3 tahun yang terkini atau seperti yang dinyatakan)
8. SURAT REFEREE
-Surat Penyokong Pertama
-Surat Penyokong Kedua
MY CURRICULUM VITAE (CV)
Please note that this is my personal preference.
Basically, you want the interviewer to know the best of you during the meeting.
The average duration of the interview (in all fields) ~10mins.
1. PERSONAL BIODATA
2. PROFESSIONAL SUMMARY & SKILLS
3. EDUCATION
4. OTHER ACHIEVEMENTS
5. WORKING EXPERIENCE
6. PRESENTATIONS / PAPERS / PUBLICATIONS
7. COURSE / TRAINING / WORKSHOPS
8. VOLUNTEERISM
9. REFEREES
After The Interview
You shall sit tight, relax and wait for the announcement.
How to check the result? Yes, by logging in eHLP.
If you are accepted into the Master Programme, CONGRATULATIONS!
STEPS on accepting the awarded Hadiah Latihan Persekutuan (HLP):-
1. Click the "Berjaya" button (red circle)
2. You will look at the new page "Keputusan Penawaran"
3. Scroll till the end, choose menerima*, and click "Hantar Pengesahan" button
Beware that there is deadline to accept or reject.
The timeframe is 7 days from the announcement.
Eg: Result comes out on 30th August, the deadline will be on 5th September.
4. It will turn into "Pengesahan Penerimaan". Click the "Senarai Semak Dokumen".
5. You will read the new page "Senarai Semak Dokumen".
Documents that you have to print out include surat tawaran HLP KKM, slip pengesahan penerimaan tawaran dan borang perjanjian (which i will explain in detail later). Download all the forms.
6. Go back to main page of eHLP website and click "Dokumen Muat Turun" button (red arrow)
7. Scroll to the section "Tawaran B (Sarjana Perubatan)".
Click "Senarai Semak Dan Kebenaran Mendaftar Di Universiti Awam" form.
I totally agree the forms are overwhelming.
8. This is the checklist for HLP meeting / lecture. PREPARE EVERYTHING as it says.
Reminder, there will be 2 copies written "Salinan KKM" and "Salinan Calon" respectively.
You have to get ready both copies to get the stamp when you submit your documents.
These are the documents stated in Senarai Semak Dan Kebenaran Mendaftar Di Universiti Awam and MUST be ready:-
1. Salinan Kad Pengenalan
2. Borang Permohonan (muat turun dari sistem eHLP)
(as mentioned above)
3. Surat Tawaran Bersyarat KKM (muat turun dari sistem eHLP)
4. Surat Tawaran Universiti UKM / UM / USM / UNIMAS / UIA / UPM / UITM / UMS
-sila bulatkan!
You will only receive the letter later on when you enrol to respected university.
You don't have to submit this form during HLP meeting. The university will email to them once available.
5. Buku Kenyataan Perkhidmatan (yang dikemaskini dan disahkan)
(as mentioned above)
6. Borang Pengakuan Dan Pemeriksaan Perubatan (muat turun dari sistem eHLP)
-salinan pemeriksaan kesihatan menggunakan borang daripada universiti / klinik / hospital swasta juga boleh diterima
-pegawai diingatkan untuk menyimpan satu salinan untuk simpanan pegawai sendiri!
Total 8 pages (page 1 as shown below)
There are few investigations you have to do before examined by the doctor:
a) Biohazard test : Hep B, Hep C, HIV and VDRL
b) Urine test : UFEME, urine microscopy + urine toxicology
c) Imaging : Chest X-ray + formal reporting
Take note of this!
During the university enrolment, they will ask for one more copy of the medical report and test result.
So, you will have to prepare at least 2 copies (one for HLP meeting, one for university).
7. Borang Kebenaran Potong Gaji (muat turun dari sistem eHLP)
You can merely fill up the name and idenitification card no and sign. Leave the rest blank.
8. Salinan Muka Hadapan Buku Akaun Bank / No Akaun Bank
9. Borang Perjanjian (yang telah disempurnakan) (muat turun dari sistem eHLP)
-3 salinan!
There's guidebook you can refer to prepare this.
Total 10 pages (page 1 as shown below)
This is most important yet complicated process to prepare.
a) prepare 3 copies
b) the printing paper must be 80gram and single page
c) all information is filled by black inked pen and every letter in capital letter
d) purchase setem hasil (RM10/piece) at any post office and place at top right corner (blue box)
e) get the cop untuk dimatikan at Lembaga Hasil (LHDN)
f) only stapler at specific place (red line)
g) remember to write the date when obtaining the cop (green circle). Valid for 2 months
10. Salinan Perjanjian Ibu Dari JPA (jika berkaitan)
-hanya untuk pegawai yang ditaja oleh JPA semasa ijazah perubatan sahaja
After That,
You will receive letter "Majilis Talimat CBBP HLP KKM Bagi Calon Sarjana Perubatan" via email.
For Sarawakian and Sabahan, can attend meeting online, then submit the documents using pos laju.
How To Apply Master Programme Part (1) - HLP KKM CBBP
There are 2 ways to pursue postgraduate studies:-
A) Hadiah Latihan Persekutuan (HLP)
B) Parallel Pathway (depends on your interested field availability)
I'm going to walkthrough for the formal choice.
WHAT IS CUTI BELAJAR BERGAJI PENUH (CBBP) HADIAH LATIHAN PERSEKUTUAN (HLP)?
(Extracted from buku panduan Taklimat Program Kepakaran Sarjana Perubatan)
"Cuti Belajar" : cuti yang diluluskan oleh Kerajaan kepada seseorang pegawai bagi mengikuti kursus jangka sederhana dan kursus jangka panjang secara sepenuh masa. Dalam tempoh tersebut, pegawai dibenarkan meninggalkan tugas utnuk berkursus dan tidak dikira sebagai putus perkhidmatan atau sebagai berhenti kerja.
"Biasiswa" : kemudahan yang diperuntukkan oleh Kerajaan Persekutuan, Kerajaan Asing atau Badan Antarabangsa bagi membiayai yuran pengajian, elaun sara hidup dan kemudahan-kemudahan lain semasa dalam tempoh berkursus.
"Bahagian Pengurusan Latihan (BPL)" : managing unit in-charge with the involved university throughout the Master Programme, that includes ikatan kontrak dan ganti rugi, yuran pengajian, pembayaran elaun-elaun, kelayakan cuti, tindakan tatatertib dan selanjutnya.
Remember, university is in-charge, not hospital. Kementerian Kesihatan Malaysia (KKM)
"Jawatan Simpanan Latihan (JSL)" : managing unit of pembayaran gaji dan elaun, that includes pergerakan gaji tahunan, kenaikan pangkat, kesan cuti dan perkhidmatan, potongan gaji dan sebagainya.
GUIDE on management of Bahagian Pengurusan Latihan (BPL) Jawatan Simpanan Latihan (JSL):-
Take note of this!
1. KELAYAKAN CUTI
a) 14 hari / semester = 28 hari / setahun (permohonan dilaksanakan secara manual, tidak boleh menggunakan Hrmis)
b) cuti yang berkuatkuasa sebelum Cuti Belajar Bergaji Penuh (CBBP) dijangka luput apabila mula pengajian kecuali 7 days akan disimpan.
c) pegawai tidak layak mengumpul Gantian Cuti Rehat (GCR) apabila ditawarkan ke program pengajian kepakaran sarjana perubatan sejak tahun tarikh tawaran.
2. TUNTUTAN PERPINDAHAN DAN PENGANGKUTAN
a) hanya layak dibayar pada tahun pertama pengajian (sebelum memulakan kursus) merujuk kepada WPI.3/2013. For this, you will have to deal with our own service hospital. BPL will not handle anything before the course starts.
b) layak dibayar pada tahun terakhir pengajian selepas melapor diri berjaya dan mendapat penempatan untuk pewartaan.
c) as of 2022, tidak layak membuat tuntutan pengangkutan kenderaan bagi urusan kargo.
You are required to submit completed forms to account unit prior transfer.
These are examples of my hospital application form:-
i) Tuntutan Elaun, Kemudahan Dan Bayaran Bagi Memindahkan Barang-Barang Sebelum / Selepas Berkursus (Lampiran B).
ii) Borang Permohonan Perkhidmatan Pengangkutan Dan Penghantaran Barang-Barang Peribadi Dan Kerera Melalui Jalan Laut
3. TUNTUTAN GANGGUAN
(= Pemberian Bayaran Insentif Arahan Pertukaran Wilayah (BIAPW))
a) pegawai diarah bertukar wilayah semenanjung (wilayah asal) ke Sarawak : layak (separuh BIAPW)
b) pegawai bertukar semula ke wilayah asal untuk menyambung pengajian atas permohonan sendiri : tidak layak
4. ELAUN PERKHIDMATAN
a) Bayaran Intensif Wilayah (BIW) -> BSH (the fare depends on university, eg USM RM300 -> RM250)
b) Elaun Perumahan Wilayah (EPW) -> ITP
HOW TO APPLY CUTI BELAJAR BERGAJI PENUH (CBBP) DENGAN HADIAH LATIHAN PERSEKUTUAN (HLP)?
You can ONLY apply online using system eHLP.
Stay alert to the open application date and submission deadline!
Of course, you will have to fulfil academic requirement as given by respected field before applying.
GUIDE on how to apply on HLP website:-
The website is only in Malay version.
1. SIGN UP (first timer) or LOG IN (if you already register before).
2. MAKLUMAT PERIBADI
3. ALAMAT
At the section Alamat Surat Menyurat, can choose Sama Seperti Di Atas*
4. KELUARGA
5. MAKLUMAT AKADEMIK
Be reminded to fill up all the columns as it's easily missed up. (red arrow)
At the section Akademik Tertinggi, choose Sarjana Muda (= Undergraduate)*
6. PERKHIDMATAN : LANTIKAN
At the section Klasifikasi Perkhidmatan, choose Perubatan Dan Kesihatan*
At the section Taraf, the option will be Tetap or Kontrak.
7. PERKHIDMATAN : REKOD TEMPAT BERTUGAS
8. PERKHIDMATAN : LNPT & CUTI
Please pay attention on this!
You can only obtain LNPT marks from administration office.
Apparently the LNPT marks posted online on Hrmis website are different.
And be aware the specific year of LNPT marks they ask for.
You can leave cuti blank if you never take any unpaid leave.
9. KEAHLIAN PROFESIONAL
At the section Bidang, choose Perubatan*
10. PANDUAN PERMOHONAN
You can always refer to their guide book. It's in pdf form.
11. REKOD PERMOHONAN
This is most important!!!
There are 3 types of Tawaran.
Tawaran A : Program Sarjana/PHD/Area Of Interest
Tawaran B : Program Sarjana Perubatan
Tawaran D : Latihan Kepakaran Parallel Pathway
For medicine undergraduate who is applying HLP, choose TAWARAN B
Then, fill in the Kursus, Tempat and Tajaan.
At the section Tajaan, fill in HLP KKM*
Click Hantar Permohonan when you complete.
Double check if everything is accurate before submission as you can't edit after that.
Always follow up the Status Penghantaran Permohonan (red circle), that whether
a) any issue with human resource faculty,
b) approved by ketua jabatan (head of department or hospital director).
Once it's all settled, there will be 3 green ticks at the box. And you shall proceed with printing
a) salinan borang
b) kegunaan temuduga.
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