When your application is accepted by HLP, you have to prepare for the interview.
(It used to be online zoom meeting due to Covid Pandemic)
GUIDE on how to prepare documentations for interview:-
Log in eHLP and click REKOD PERKHIDMATAN
Log in eHLP and click REKOD PERKHIDMATAN
Print out all the forms at the section Dokumen (red arrow)
These are the documents stated in eHLP and MUST be ready:-
1. Borang Permohonan
This is printed version of your HLP application, total 5 pages (page 1 is shown below)
2. Penyokong Pertama
Your personal detail is prefilled in the form.
3. Penyokong Kedua
The form is almost similar as previous one, merely the title changed to "Kedua".
Make sure the letter is sealed in the official envelope "Urusan Seri Paduka Baginda" after written by the referee. Both surat penyokong pertama and pernyokong kedua need to be put in separated envelope.
4. Pemakluman Temuduga
a) Borang Permohonan Program Kepakaran Sarjana Perubatan Tawaran B
(as mentioned above)
b) Laporan Penyokong Pertama Dan Kedua
(as mentioned above)
c) Kenyataan Perkhidmatan yang dikemaskini dan disahkan
You can retrieve a photocopy of your service book from administration office.
Normally it takes 1 week for the officer in-charge to print and certify. So, get ready earlier.
d) Surat Pengesahan Jawatan daripada Suruhanjaya Perkhidmatan Awam (SPA)
Should you received this letter when you have completed housemanship.
Or you can ask for a certified photocopy from administration office.
e) Sijil Pendaftaran Penuh dengan MPM
f) Laporan SKT 3 tahun yang terkini atau seperti yang dinyatakan
Again, you need to retrieve a photocopy of the report from administration office.
g) Dokumen sokongan yang lain (kad pengenalan, sijil SPM, sijil-sijil dan transkrip)
In Short,
You have to prepare 3 FILES for interview:-
i) Portfolio / Personal Profile
ii) Curriculum Vitae (in my opinion, you can prepare one copy for each interviewer)
iii) Logbook
MY PORTFOLIO
Please note that this is my personal preference.
The following is my personal profile according to the Index I created.
1. SALINAN SURAT TAWARAN
-Surat Temuduga Bagi Mengikuti Kursus Sarjana Perubatan (emel daripada Universiti)
-Slip Saringan Kelayakan HLP (muat turun dari sistem eHLP)
-Borang Permohonan (muat turun dari sistem eHLP)
-Salinan Kad Pengenalan
2. REKOD PERKHIDMATAN
-Buku Perkhidmatan Kerajaan (yang dikemaskini dan disahkan)
-Surat Pengesahan Dalam Perkhidmatan
-Sijil Pendaftaran Penuh
-Sijil Pendaftaran Sementara
-Surat Kenaikan Pangkat Pegawai Perubatan Gred UDXX Ke Gred UDXX
-Surat Clinical Privilege Certification (jika ada)
-Sijil Anugerah Perkhidmatan Cemerlang (jika ada)
3. SALINAN SIJIL AKADEMIK
-Sijil Ijazah MD / MBBS / MBBC dan Transkrip
-Sijil Kelulusan STPM / Matrikulasi / A-Level / Diplomma
-Sijil Kelulusan SPM
4. SALINAN SIJIL PENCAPAIAN
-Salinan Keputusan Medex (jika ada)
-Sijil MRCS / MRCP / MRCOG ... (jika ada)
-Sijil ATLS / BLS (jika ada)
-Sijil Good Clinical Practice (jika ada)
5. REKOD PENYAMPAIAN POSTER / LISAN / PUBLIKASI
6. SALINAN SIJIL KURSUS
7. RINGKASAN LAPORAN PRESTASI TAHUNAN
-Salinan laporan SKT (3 tahun yang terkini atau seperti yang dinyatakan)
8. SURAT REFEREE
-Surat Penyokong Pertama
-Surat Penyokong Kedua
MY CURRICULUM VITAE (CV)
Please note that this is my personal preference.
Basically, you want the interviewer to know the best of you during the meeting.
The average duration of the interview (in all fields) ~10mins.
1. PERSONAL BIODATA
2. PROFESSIONAL SUMMARY & SKILLS
3. EDUCATION
4. OTHER ACHIEVEMENTS
5. WORKING EXPERIENCE
6. PRESENTATIONS / PAPERS / PUBLICATIONS
7. COURSE / TRAINING / WORKSHOPS
8. VOLUNTEERISM
9. REFEREES
After The Interview
You shall sit tight, relax and wait for the announcement.
How to check the result? Yes, by logging in eHLP.
If you are accepted into the Master Programme, CONGRATULATIONS!
STEPS on accepting the awarded Hadiah Latihan Persekutuan (HLP):-
1. Click the "Berjaya" button (red circle)
2. You will look at the new page "Keputusan Penawaran"
3. Scroll till the end, choose menerima*, and click "Hantar Pengesahan" button
Beware that there is deadline to accept or reject.
The timeframe is 7 days from the announcement.
Eg: Result comes out on 30th August, the deadline will be on 5th September.
4. It will turn into "Pengesahan Penerimaan". Click the "Senarai Semak Dokumen".
5. You will read the new page "Senarai Semak Dokumen".
Documents that you have to print out include surat tawaran HLP KKM, slip pengesahan penerimaan tawaran dan borang perjanjian (which i will explain in detail later). Download all the forms.
6. Go back to main page of eHLP website and click "Dokumen Muat Turun" button (red arrow)
7. Scroll to the section "Tawaran B (Sarjana Perubatan)".
Click "Senarai Semak Dan Kebenaran Mendaftar Di Universiti Awam" form.
I totally agree the forms are overwhelming.
8. This is the checklist for HLP meeting / lecture. PREPARE EVERYTHING as it says.
Reminder, there will be 2 copies written "Salinan KKM" and "Salinan Calon" respectively.
You have to get ready both copies to get the stamp when you submit your documents.
These are the documents stated in Senarai Semak Dan Kebenaran Mendaftar Di Universiti Awam and MUST be ready:-
1. Salinan Kad Pengenalan
2. Borang Permohonan (muat turun dari sistem eHLP)
(as mentioned above)
3. Surat Tawaran Bersyarat KKM (muat turun dari sistem eHLP)
4. Surat Tawaran Universiti UKM / UM / USM / UNIMAS / UIA / UPM / UITM / UMS
-sila bulatkan!
You will only receive the letter later on when you enrol to respected university.
You don't have to submit this form during HLP meeting. The university will email to them once available.
5. Buku Kenyataan Perkhidmatan (yang dikemaskini dan disahkan)
(as mentioned above)
6. Borang Pengakuan Dan Pemeriksaan Perubatan (muat turun dari sistem eHLP)
-salinan pemeriksaan kesihatan menggunakan borang daripada universiti / klinik / hospital swasta juga boleh diterima
-pegawai diingatkan untuk menyimpan satu salinan untuk simpanan pegawai sendiri!
Total 8 pages (page 1 as shown below)
There are few investigations you have to do before examined by the doctor:
a) Biohazard test : Hep B, Hep C, HIV and VDRL
b) Urine test : UFEME, urine microscopy + urine toxicology
c) Imaging : Chest X-ray + formal reporting
Take note of this!
During the university enrolment, they will ask for one more copy of the medical report and test result.
So, you will have to prepare at least 2 copies (one for HLP meeting, one for university).
7. Borang Kebenaran Potong Gaji (muat turun dari sistem eHLP)
You can merely fill up the name and idenitification card no and sign. Leave the rest blank.
8. Salinan Muka Hadapan Buku Akaun Bank / No Akaun Bank
9. Borang Perjanjian (yang telah disempurnakan) (muat turun dari sistem eHLP)
-3 salinan!
There's guidebook you can refer to prepare this.
Total 10 pages (page 1 as shown below)
This is most important yet complicated process to prepare.
a) prepare 3 copies
b) the printing paper must be 80gram and single page
c) all information is filled by black inked pen and every letter in capital letter
d) purchase setem hasil (RM10/piece) at any post office and place at top right corner (blue box)
e) get the cop untuk dimatikan at Lembaga Hasil (LHDN)
f) only stapler at specific place (red line)
g) remember to write the date when obtaining the cop (green circle). Valid for 2 months
10. Salinan Perjanjian Ibu Dari JPA (jika berkaitan)
-hanya untuk pegawai yang ditaja oleh JPA semasa ijazah perubatan sahaja
After That,
You will receive letter "Majilis Talimat CBBP HLP KKM Bagi Calon Sarjana Perubatan" via email.
For Sarawakian and Sabahan, can attend meeting online, then submit the documents using pos laju.
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